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Jobs » Document Controller

Document Controller

Based in Whitby

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Sirius Minerals is seeking a Document Controller to work within the project development team of its US$2.9 billion multi-discipline engineering, procurement and construction Project.

The role


Sirius Minerals is seeking a Document Controller to work within the project development team of its US$2.9 billion multi-discipline engineering, procurement and construction Project. Reporting into the Senior Document Controller the role will be responsible for the management and control of project-related documents and data during the project lifecycle stages.


The role is responsible for the control, access and maintenance of facilities/assets, revision control and engineering documents/drawings in addition to the management of activities associated with project deliverables documentation.


Key responsibilities


  • Support the Area Managers, external contractors, procurement and construction management team by ensuring that all documentation on projects is properly distributed, catalogued and filed for easy retrieval
  • Ensure that all documents are registered and controlled in Omega PIMS Document Control Systems (DCS)
  • Facilitate a smooth flow of documents and data to project team members, as per the project distribution matrix
  • Ensure document management objectives are clearly understood and followed in accordance with the job function
  • Quality check all returned or closing out documents prior to upload into Omega PIMS DCS
  • Review incoming engineering drawing packages to ensure all required documents and drawings are received (xrefs, tiffs, CAD, PDF transmittals and photographs)
  • Ensure external engineering contractors follow the standard procedures work instructions and specifications
  • Maintain and manage project files from project start to close out
  • Catalogue, store and retrieve all incoming and outgoing information through the DCS
  • Work closely with document management and control in other areas to ensure procedures, standards and work instructions are followed, maintained and modified as required


Skills, experience and attributes

  • Diploma/certificate in records management or equivalent of education and experience
  • Relevant experience working on large mining industry project or in the construction industry
  • Extensive experience in a document control management and document management systems environment
  • Working knowledge of Microsoft Excel, Word, Access, Acrobat Adobe and databases
  • PIMS Document Control System experience desirable
  • Knowledgeable understanding of construction industry drafting disciplines, terminology and industry accepted file types (.dwg,.dgn,.tif,.rcs and many others)
  • Exposure to engineering project environments
  • Ability to meet deadlines based on overall understanding of business impacts
  • Excellent organisational and interpersonal skills
  • Demonstrable ability to work in a multi-functional team, managing work from engineering contractors and internal/external drafting groups
  • Strong decision making, change management, teamwork and stakeholder orientation skills
  • Cross-cultural awareness, with experience and comfort with working in different cultures
  • Ability to independently address assignments with minimal supervision

Please ensure you upload your professional accreditation certificates (if relevant) to your application profile in the “Extra Files” section.





Competitive remuneration depending on experience



Closing date


14 September 2018





Woodsmith Mine site, near Whitby



How to apply


If you are viewing this role on the Sirius Minerals website, please click the ‘Apply Now’ button below.


Otherwise, please visit our current vacancies page here, click on the role you are interested in and then click the ‘Apply Now’ button near the bottom of the page.


We do not accept applications from agencies.



About us


Sirius Minerals Plc is a publicly listed company on the London Stock Exchange’s Main market. Through the development of its North Yorkshire polyhalite project it will become a world leading producer of multi-nutrient fertilizer.


The Project involves the construction of a state-of-the-art underground mine to enable the extraction of polyhalite – a unique multi-nutrient fertilizer – along with the necessary infrastructure both above and below ground that will be required for transport, processing and distribution.


The Company is headquartered in Scarborough, with a small London presence, and has an increasingly growing team. To work at Sirius, you must share the Company’s values and determination to reach our goals quickly, efficiently and with the highest safety standards.


Sirius Minerals is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, religion or belief.



Corporate values


Our values are central to the way we think and behave and are all of equal importance. Our objectives may evolve through each phase of the project, but our values will always remain at the heart of what we do:


Responsibility: leadership by everyone — acting with accountability and integrity


Ownership: pride in our Company and everything we do — look after it like it is yours


Belief: uncompromising determination that we will succeed no matter what the challenge


Urgency: a bias for action — a restless need to find solutions, overcome hurdles and move forward


Safety: looking after each other all the time — making every day a good day


Team: success comes from working together and not alone



Your information


We will process your information in accordance with our Candidate Privacy Notice.


Fixed term
Located in:
Closing Date:
14th September 2018
Sirius Minerals
Jobs on the Yorkshire Coast